Many productivity tools claim to be 'all-in-one', but they often fall short by forcing users into a rigid, document-centric system. Capacities, however, breaks this chain by rethinking the very basics of information organization. From a unique object-based approach to its powerful AI integration and smooth share setup on mobile, here are the reasons why Capacities isn't just another note-taker, but an intelligent ecosystem designed to work the way you think.
In this post, I don't aim to bore you with the usual Capacities features like graph view, block editor, cross-platform availability, and calendar integration. Instead, I will highlight unique Capacities strengths that you won't find in other tools.
4 An object-based approach
Why settle for basic notes?
For the longest time, my productivity tools felt like digital filing cabinets. I would have a note for a book, another one for an article, and maybe a separate project folder for my work. They were all just files in a folder, and it was up to me to format them with relevant details.
But with Capacities, I have completely changed the way I think about organization. It all starts with the object-based approach.
Instead of just creating a note, I can define an object with relevant categories and properties. For example, I have an object type for books, people, projects, recipes, and more. Each of these has its own specific category. So, when I'm reading a book, I can create a new book object.
I can then add properties like the author's name (which is a Person object), the publication date, rating, my key takeaways, and even link it to a Project object I'm working on.
The magic is in the connections -- these objects are all linked to each other, so I can see at a glance how all my different ideas and pieces of information are related.
Similarly, I use the Tweet object, which has properties such as Title, Description, Notes, URL, X-handle, Thread, Attachments, and Tags. The possibilities are endless here. And I'm looking forward to Capacities adding more properties for objects in future updates.
3 An AI integration that makes sense
Bring your favorite AI model to the table
It's true that a lot of apps are adding AI, but from my experience, Capacities AI is unique in several ways. Most other tools feel like they have just bolted a chatbot onto a traditional note app.
In Capacities, the AI isn't just a separate feature. It's a part of my entire workflow. For example, the AI property auto-fill is a huge time-saver. Instead of manually filling in all the details for a new object, I can have the AI do it for me.
If I create a new book object and simply assign a title, the AI can automatically populate the author, publication date, and a summary. Plus, I have the option to use my own OpenAI API key for unlimited use, which is a nice touch.
2 Integration with social media apps
Take quick notes on the go
Having a reliable and native mobile app is one of the first things I look for when picking a PKM tool. However, the biggest challenge is the friction of getting content into them.
I would find an interesting article, a cool photo, or a great quote, and I would have to copy and paste it, then manually navigate to the right folder in my app. It was a tedious process.
Capacities solves this with the share sheet integration. It offers a seamless way to capture content from literally any app on my phone. Whether I'm scrolling through X's feed, reading an article, or looking at a photo in my gallery, I can simply use the standard Share button.
When I do, a Capacities window pops up, and I can choose exactly where I want to save it. This saves me so much time and ensures that the information I find is captured and organized.
The best part is, Capacities works smoothly with popular messaging apps like WhatsApp and Telegram. I can set it up with my account, unlock Capacities chat, and send text, files, and images to it. The content directly shows up in my Capacities space.
1 Task actions
Connect Capacities with your favorite task management app
Source: Capacities
When I'm managing different projects, I have a task list for each one. It was a nightmare to keep track of everything. But Capacities' Task Actions feature completely changed my workflow.
I no longer have to worry about my task being trapped in my notes. Capacities allows me to link my to-do items directly to my favorite task manager, like Todoist.
This means I can create a to-do item in a Capacities note (a checklist for a project or a reading list for a book) and, with a single click or keyboard shortcut, that task is instantly sent to my main task manager.
The future of productivity is here
Look, I'm not saying Capacities is better than other knowledge management apps. You can be perfectly fine with your existing Obsidian, Notion, or Evernote setup. However, if you are looking to go beyond the traditional approach, I highly recommend giving Capacities a try. Besides, its free plan is quite powerful with unlimited spaces, objects, blocks, and synchronization across devices.
If you are confused between Capacities and Notion, check out my comparison guide to learn all the differences between the two.
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