How to Create Amazing Presentations with ChatGPT in PowerPoint & Slides

Imagine this: you've just been handed a mountain of data -- financial reports, market trends, quarterly earnings -- and tasked with turning it into a polished presentation by the end of the day. Sound familiar? For many professionals, creating slides in tools like Google Slides or PowerPoint is a time-consuming, manual process that leaves little room for creativity or strategic thinking. But what if you could cut that time in half -- or even more? With the power of AI tools like ChatGPT and automation platforms like Zapier, you can transform this daunting task into an efficient, streamlined workflow. In this hands-on breakdown, Corbin Brown reveals how you can use these tools to extract, summarize, and structure data into professional presentations, all while maintaining the flexibility to customize and refine your output. By the end of this guide, you'll discover how to automate repetitive tasks, use ChatGPT to generate concise summaries, and populate slide templates with ease. Whether you're preparing investor briefings, financial updates, or market analyses, this workflow offers a scalable solution to meet your needs. Along the way, you'll also learn how to balance automation with manual enhancements to create slides that are both visually appealing and highly informative. If you've ever wondered how to make your presentation process more efficient without sacrificing quality, this guide will show you exactly how to do it. After all, why spend hours on formatting when you could focus on delivering insights that truly matter? Automation forms the backbone of this process, allowing you to reduce manual effort and focus on high-priority tasks. Using Zapier, you can monitor RSS feeds for updates like press releases or quarterly earnings reports. Once a new release is detected, Zapier triggers a workflow to filter and process relevant content. Key steps to set up automation include: This automated approach ensures that only the most relevant data is captured, saving time and improving the accuracy of your presentation content. Once relevant information is identified, the next step involves extracting and processing the data. ChatGPT, powered by OpenAI, can analyze the content and summarize key metrics such as revenue growth, profit margins, and year-over-year performance. For example, ChatGPT can: The summarized data can then be structured into bullet points or short paragraphs, making it easier to integrate into your presentation slides. This step significantly reduces the time spent manually analyzing and summarizing complex reports. Explore further guides and articles from our vast library that you may find relevant to your interests in presentations. Effective slide templates are essential for presenting data in a clear and visually appealing manner. Start by creating variable-based templates in Google Slides or PowerPoint, which include placeholders for titles, summaries, and comparisons. Automation can streamline the process of populating these templates: This ensures consistency across your presentations while leaving room for manual adjustments to refine the final output. By combining automation with well-designed templates, you can create slides that are both professional and easy to understand. AI tools like ChatGPT play a pivotal role in this workflow by analyzing data and generating content tailored to your presentation needs. OpenAI's web search capabilities further enhance this process by retrieving real-time data from credible sources, making sure your slides are accurate and up-to-date. For instance, AI can: This integration minimizes the need for manual data entry, allowing you to focus on refining the visual and structural aspects of your presentation. By using AI, you can ensure that your slides are both informative and engaging. One of the most valuable aspects of this workflow is its adaptability. You can scale the process to cover multiple companies, industries, or report types by adding additional RSS feeds or customizing automation triggers. Customization options include: This flexibility allows you to create presentations that meet diverse needs while maintaining efficiency. Whether you're preparing reports for a single company or multiple organizations, this workflow can be adjusted to suit your requirements. While this workflow offers numerous advantages, it does have certain limitations. For instance, it is primarily suited for generating text-based slides, and additional steps may be required to incorporate visual elements like charts or infographics. To address these challenges: By adopting a hybrid approach, you can overcome these limitations and ensure that your presentations are both informative and visually engaging. This balance between automation and manual input allows you to deliver high-quality results tailored to your audience's expectations.

Geeky Gadgets

Wed, 21 May, 10:09 AM UTC

The Best Generative AI Workplace Productivity Tools

By now everyone's probably seen generative AI tools like ChatGPT and Midjourney that can create text, drawings and even computer code that look like they've been made by humans. They're highly impressive, but are you just using them for fun, or have you worked out how to get them to do something that's truly useful? Well, one of the areas where they have the most potential is automating day-to-day workplace tasks. In the last two years, many new apps, tools and services have appeared that can help us become quicker and more productive at work. So here's my roundup of what I believe are some of the most impressive, useful or innovative generative AI productivity tools available today. They can help anyone to do their job quicker or more efficiently, saving valuable time that can be spent on more rewarding and creative tasks. These are in no particular order, but let's start with five that I think are particularly interesting or noteworthy: Zapier Zapier is an integration tool, which means it helps other tools and applications talk to each other and work collaboratively. For example, it can be used to automatically log information from sources like call logs, emails, or chat transcripts and used to create to-do cards in project management tools like Trello, calendar events, or update records in CRM software like SalesForce or Hubspot. This can save users huge amounts of time that would be spent copying and updating records across different platforms. It also reduces the chances of human error. Zapier has now integrated generative AI chatbots that make this process as simple as telling them what you want it to do. It will automatically find the right connectors and triggers, and pull out insights from real-time business data, This makes it simple for anyone to build AI workflows involving multiple applications and data sources. Otter.ai In recent years, Otter has emerged as one of the leading AI-powered meeting assistants. It can automatically create transcripts of conversations that can be organized and searched, as well as extract insights and action items. It integrates with popular messaging and meeting apps like Zoom and Teams and can generate email summaries and send them out to relevant people while keeping track of any follow-ups that are needed. One of the things that set it apart is its high level of user-friendliness, meaning that even colleagues who are nervous about trying out new tools should be able to start making use of its AI features very quickly. Trello Millions of people use project management tools to keep track of ongoing work or measure progress toward goals, and Trello is one of the most popular. Like many industry standard tools, it's recently been powered up with the inclusion of generative AI features, in this case provided by the Atlassian Intelligence engine. This streamlines the process of creating new cards by generating content and automated summaries, as well as even suggesting improvements for grammar or clarity when communicating your ideas. Atlassian Intelligence is only available to premium and enterprise Trello users at the moment but may be integrated into the free version in the future. Zoom With AI Companion Zoom established itself as an everyday tool during the COVID-19 pandemic, helping many companies carry on with business (almost) as usual. Many more of us discovered it was also a great way to keep in touch with family and friendship groups. More recently, it, too, has received a generative AI makeover thanks to the addition of Workplace Companion. With this, users with a paid-for subscription can create automated summaries of calls and virtual meetings, along with follow-ups, assignments and action points. This eliminates the need to take notes and other manual administrative actions during meetings and lets attendees focus on the discussion at hand. BeeDone BeeDone takes a different approach to many of the productivity apps here by gamifying the process of task management. It does this by breaking complex tasks down into simple steps and then awarding points for completing them. It's a fun idea that adds a new spin on the numerous "smart" to-do lists, task managers and time trackers that are available. BeeDone learns users' habits and fine-tunes its ability to optimize processes and even includes "productivity tournaments" where users can compete against each other to see who can become the most efficient! There are many more tools that let anyone put generative AI to work to streamline routine workday tasks; here are some more of the best that I've come across: Asana Automate project management and workflow tasks and manage calendars. Avoma This AI meeting assistant transcribes meetings but also provides coaching insights to help users improve their communication and engagement skills. Beautiful Transform ideas into fully realized slides and presentations with automated design features. Clara Clara is an AI assistant that aims to act as a virtual employee, scheduling meetings, communicating between attendees and adding details to your calendar once they've been established. ClickUp Generative AI-driven workplace productivity suite with project management, time tracking, whiteboarding, agendas and other features. Clockwise Time-management tool that can automate scheduling to help teams make more efficient use of their time. Decktopus Generate slide decks and presentations from natural language prompts. Duet Another Google service, this one, is built into Workspace to provide a collaborative assistant for productivity tasks. EmailTree Email management and customer service platform with features like automatic reply suggestions, multilingual support, team management, CRM, sentiment analysis, and automation. Fireflies Transcribe, summarize and search voice conversations. Gamma Automates the creation of presentations and various types of documents with the help of generative AI. Mailbutler Integrates with common email applications to provide tools that automate composing, summarizing and responding to emails. AI-powered workspace that manages tasks as well as offers functions like document summarization and content creation. Reclaim AI-powered calendar management and time tracking. Sanebox AI-powered email management that analyzes incoming mail, sorts it into relevant folders and generates reminders and auto-responses. Tome Leverage AI storytelling to create compelling decks and presentations using GPT-4o technology.

Forbes

Tue, 16 Jul, 6:00 AM UTC

How to use Gemini AI to make presentations in Google Slides | Digital Trends

The only thing people enjoy less than sitting through a slideshow presentation is making a slideshow presentation. But with the integration of Gemini AI into Google Slides, that process is about to get a whole lot easier. Contents How to integrate Gemini into Google SlidesGetting started with GeminiWhat Gemini can do in SlidesWhat you can do with Gemini in Slides In this guide, we'll explore everything you need to seamlessly incorporate Gemini AI into your workflow. Whether you're looking to enhance your design elements, streamline content generation, or simply save yourself some time, Gemini AI offers a suite of features that can transform the way you build your presentations. Recommended Videos How to integrate Gemini into Google Slides As with the integrations for Docs and Sheets, Gemini AI is not available for use with Slides at the free tier. You'll need a $20/month subscription to the Google One AI Premium Plan to gain access; otherwise, a work or school account through a Gemini for Google Workspace add-on will work. Simply click on the "Try Gemini Advanced!" radio button in the top-right corner of the Gemini home screen and follow the prompts. Getting started with Gemini To begin, open a new or existing Slides presentation, then click the Ask Gemini button in the top-right corner of the screen (to the right of the share button). This will expand the Gemini AI sidebar running down the right side length of the screen. On the sidebar, you'll be able to either enter your idea directly into the prompt window or take inspiration from the AI-generated image slideshow at the bottom of the screen. What Gemini can do in Slides Primarily, Gemini AI can create images, generate new slides, summarize a presentation, and write and rewrite content. It can also reference Drive files or Gmail as you write, as well as search the internet for current information and statistics to answer questions that arise while you write. Basically, it works as a writing and research aide, same as it does for Docs. What you can do with Gemini in Slides Gemini takes the grunt work out of the slide creation process and accelerates my workflow to a startling degree. While I've watched countless slideshows as a journalist (on earnings calls, product demos, keynote events, and the like), I've been lucky enough to not have had to make one myself in well over a decade. Suffice to say, actually producing a professional-looking slide deck these days takes me ages to accomplish, what with all the bullet points, image sourcing, thematic formatting, and whathaveyou. But with the help of Gemini, I was able to pop out a solid eight-slide introduction to the Seattle, Washington, region that discusses the city's main attractions, the state of its housing market (both sales and rentals), its education and health care systems, and reasons why folks should move to the region -- all using simple prompts like, "add a slide discussing the education system in Seattle, the number of primary schools in the Seattle area, and Washington's average education ranking among U.S. states." I did all of that in under 10 minutes. There were a few limitations to what Gemini could help me with, mind you. I repeatedly asked it to incorporate motion transitions between each slide (because who doesn't love a good star wipe?); however, the system kept generating slides discussing transitions as a subject topic instead. I ultimately had to add those effects by hand. Also, if I were actually giving this presentation in public, I'd have to spend a good amount of time going back through and confirming the veracity of each of the bullet points to ensure the system didn't hallucinate anything, but without the AI, just creating this deck by hand would have taken me a couple of miserable hours at least.

Digital Trends

Tue, 13 Aug, 10:01 PM UTC

8 Gemini tricks I use to transform my Google Slides presentations

Key Takeaways Google Slides with Gemini AI makes creating compelling presentations a breeze with a single click. Sign up for a Google One AI Premium plan for access. Use Gemini to create unique and relevant slides based on text prompts. Add visuals and brainstorm ideas quickly with this powerful AI tool. Gemini can summarize selected slides and generate key takeaways, saving you time and enhancing efficiency in your presentation creation process. Google Slides is a go-to solution for creating presentations. While you can make a presentation from scratch or explore templates to get a head start, the latest Gemini AI integration takes the experience to the next level. You can create compelling slides, generate relevant visuals, and summarize a long presentation with a single click. Whether you are a student looking to impress your class and professor, an educator aiming to go over key takeaways from received presentations, or a professional seeking to deliver an impactful presentation to potential customers or investors, Gemini is your secret weapon to get the job done in style. Let's check it in action. Since Google Slides is a web solution, the trick below works on Windows desktops, MacBooks, and affordable Chromebooks . Accessing Gemini in Google Slides: Requirements While Google offers a free Gemini AI on the web and mobile, accessing the same in Google Workspace apps requires a paid Google One AI Premium plan. It's priced at $20 per month and offers a 30-day free trial for new subscribers. Aside from unlocking Gemini in Google Workspace apps, the Google One AI Premium plan offers access to the next-gen Gemini AI model and 2TB of Google Drive space. After completing the sign-up process, Gemini AI appears in your Google Slides account. Let's check it in action. Related Google Gemini tips and tricks: Put Google's most capable AI model to good use Not sure what's up with Gemini? Here are the goods 1 Create a slide using Gemini The ability to create a unique slide based on a text prompt is an effective way to explore and use Gemini in Google's presentation software. You can create a new presentation or open an existing one and select the Gemini icon in the upper-right corner to access the prompt text box. Now, type a text prompt and press Enter to generate a slide. I entered Create a slide about buying an electric vehicle, and here is what Gemini generated. Google's AI model did a good job by adding a relevant heading, sharing the advantages of EVs, and generating a necessary image. Quite neat, right? Gemini is also smart enough to use the same text style as my existing presentation. If you are satisfied with the results, select Insert. Or else, click Retry to give Gemini another shot. When I clicked Retry, it came up with the following: Here are other prompts you can try with Gemini in Google Slides: Create a slide about the best activities in Paris Disneyland. Create a slide to thank my team members. Create a slide about a birthday party checklist. Don't trust and use Gemini answers in your presentation. Give it a personal touch based on your requirements and preferences. 2 Generate original images Coming up with unique images for your Google Slides presentation can be challenging. Instead of browsing the web for your images, ask Gemini to generate one. I was stuck with a bland birthday checklist slide for one of my presentations. I ran this prompt to create an image: Generate an image of a birthday party with ballons and celebration items. Look at the results: Close Gemini generates around four images. Select the image you want to use and click Insert. Gemini is good at generating images of objects and items. It doesn't create new images with people. Be creative and descriptive with your text prompts for generating images. For example, when I ran Create an image of birthday party , Gemini didn't create and show suggestions. However, when I used the prompt above, Gemini did the job in style. 3 Brainstorm slide ideas Aside from creating slides and images, you can use Gemini to brainstorm ideas. I was working on a wedding presentation and asked Gemini to brainstorm a list of ideas to manage a successful wedding. You can check the screenshot below for the outcome. Gemini quickly created several headings with a detailed bullet list that I can use in my slides: Planning and Organization Guest Experience Ceremony and Reception Vendor Management Contingency Planning Related 8 ways to use Gemini in Google Sheets Google Sheets with Gemini is guaranteed to make your day easier 4 Summarize selected slides Gemini AI can summarize selected slides in Google Slides and enhance efficiency. You can highlight specific slides and request summaries from Gemini, receiving brief and precise overviews. You'll save time and effort when reviewing extensive content. You can select relevant slides from the left sidebar and ask Gemini to summarize them. In my experience, Gemini did a good job extracting key points from the selected slides. 5 Generate key takeaways from a presentation This is another time-saving Gemini feature in Google Slides. Instead of summarizing selected slides, ask Gemini to generate key takeaways from the presentation. Here are some of the prompts you can use: What are the key takeaways from the first section of this presentation? What are the key dates mentioned in this presentation? What are the key takeaways mentioned in this presentation? According to the presentation, what are the potential benefits of buying an electric vehicle? Show me the benefits of using a Personal Knowledge Management system according to the presentation. Get me the final guest list for Mr. David's ring ceremony. The possibilities are endless. You must be specific and use the right keywords to get the required information quickly. You no longer need to switch between slides. Supercharge your slides Whether you want to design a presentation from scratch, add flair to your existing slides, or find the best way to convey your message, Gemini helps you with a few clicks or commands. What are you waiting for? Sign up for the Google One AI Premium free trial and try it in your workflow. Aside from Google Slides, your active subscription unlocks the AI chatbot in other Workspace apps like Gmail and Google Drive. Refer to our detailed guide on integrating Gemini with Google's productivity applications.

Android Police

Mon, 2 Sept, 10:03 AM UTC

5 ways to create stunning PowerPoint slides in minutes with Copilot

Thanks to its powerful features, rich templates library, Designer integration, and a built-in recorder, PowerPoint is a go-to solution for creating engaging slides. However, making a captivating presentation requires time, effort, and, most importantly, skill. Here is where Microsoft Copilot comes in to help automate such mundane tasks and craft stunning presentations that can inform and inspire your audience in no time. In this article, I will discuss the best Copilot features that can enhance your presentations with striking visuals and engaging narratives. Related 4 third-party apps that are getting a Copilot+ boost Copilot+ PCs aren't only for Microsoft's tools - here are some third-party apps that put the Snapdragon X to good use. How to access Copilot in Microsoft PowerPoint You need to meet the following prerequisites to access Microsoft's AI bot in PowerPoint. Copilot is available only on Microsoft PowerPoint desktop apps. First, you need to subscribe to one of the Microsoft 365 plans to install PowerPoint on Windows or Mac. Head to the Microsoft Store to purchase a Copilot Pro subscription at $20 per month. It unlocks Copilot in all desktop apps like Excel, OneNote, Word, Outlook, Loop, and, of course, PowerPoint. The software giant offers a 1-month free trial to new subscribers. Once you subscribe to Copilot Pro, open any presentation in PowerPoint and find the Copilot button under the Home tab in the top-right corner. Related Copilot, Copilot Pro, and Copilot+ -- breaking down Microsoft's confusing AI products Confused by Microsoft's Copilot products? We're here to help. 5 Generate slides using text prompts As soon as you create a new PowerPoint presentation from a blank file, the software gives you three options to choose from. You can simply select Create a presentation about and enter the prompt with a description of the pitch. In the example below, I ran the following text prompt. Create a presentation about long-term EV benefits over conventional gas vehicles. Here is what Copilot came up with. It quickly gave a detailed rundown on environmental advantages, economic benefits, technological advancements, performance and user experience, and social and global impact. Then, you can either use these pointers in your existing slide or ask Copilot to generate slides. At any point, you can move or rearrange answers (like putting the performance and user experience header at the top) and even click the + icon to add more with Copilot. For instance, you can ask it to write Disadvantages of EVs over gas vehicles to balance your arguments. Let's select Generate Slides at the bottom. Copilot quickly created a detailed presentation with 23 slides about the topic (yes, you heard it right). It divided the entire pitch into different sections and even generated and inserted images for relevant slides. Neat, isn't it? If you are satisfied with the results, click Keep it and import them into PowerPoint for further editing. Close Copilot even added relevant notes under each slide for better understanding. It won't add animations, gradient backgrounds, fancy text, and other advanced elements yet. You can either add them manually or use the Designer tool to generate ideas. 4 Summarize your presentations When you deal with long presentations, you can ask Copilot to summarize the pitch in no time. It's a handy feature for educators who often receive PPTs from students about various topics. Instead of reviewing them manually, they can ask Copilot to do the heavy lifting. Let's take the same presentation, for example. You can open a presentation, summon Copilot, and ask it to summarize the presentation. Aside from added text, Copilot also looks for charts, images, and other media types to improve the summary. For instance, if you have some sales data graphs, statistics on marketing expenses or data about smartphone market share, Copilot can understand this information and include relevant intel in the summary, too. In our example, here is what Copilot came up with - astutely picking up the main topics and a one-line summary for each heading. Related My Copilot in OneNote experiment: Worth the hype or overrated? Can it turn me from skeptic to believer? 3 Generate and insert images using Copilot Close Your text-heavy presentation may feel boring and bland without relevant images. Instead of digging the web for necessary media files, ask Copilot to generate them. While finalizing my Long-Term Benefits of Electric Vehicles presentation, I got stuck at the Economic Benefits section and wanted to juice it up with some graphics. I launched Copilot and asked it to create an image based on the prompt below. You need to be expressive and clear with your prompts. Instead of writing A piggy bank with overflowing money , run the below description for better results. A piggy bank overflowing with coins and bills, showcasing the importance of saving money with electric vehicles Copilot leveraged Microsoft Designer and created four images for my presentation. I inserted the most relevant one which I liked and decorated my slide in no time. 2 Get useful insights about your presentation You can also get useful insights from your existing presentation. In the same PPT, you can ask relevant questions like these to get answers from the deck instantly. What is the user experience like with electric vehicles? How do electric vehicles benefit the economy? You can even ask Copilot to show key slides and jump to relevant slides to find the required information. 1 Create a presentation based on content imported from another file Did you brainstorm your pitch in a Word document or a PDF file? Copilot can create an entire presentation from your own information source as well. However, the feature is limited to Copilot for Microsoft 365 (Work) license only. Here's how it works. You can opt to Create a presentation from a file as in the first section above, or type Create a presentation from (file) into the chat and select a suggestion from the file picker menu. To get the best results, make sure to leverage Word styles and insert images to help Copilot understand the structure of your documents. Copilot will be able to organize your presentation into sections with relevant heading slides. Craft engaging presentations Overall, Copilot is basically your personal assistant to translate ideas into appealing presentations. That said, its effectiveness depends on your text prompts. You need to be quite descriptive with your prompts to get the desired results. You'll still also want to review its output for accuracy, of course. Whether you are a seasoned presenter or just starting with PowerPoint, I recommend trying Copilot integration in your workflow. As mentioned, your Copilot Pro plan unlocks Microsoft's assistant on other desktop apps, too. Check out our dedicated post on using Copilot in Microsoft Excel.

XDA-Developers

Thu, 12 Sept, 12:03 AM UTC

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