Quick LinksHow to Access Gemini in Sheets 5 Ways to Use Gemini to Supercharge Google Sheets Key Takeaways Premium Google One AI gives access to Gemini within Workspace apps, including Sheets, for $19.99/month, but also offers a free trial. Use Gemini in Sheets to automate tasks like data transfer for efficient spreadsheet management. Gemini can help export data to Sheets, create templates, generate formulas, and access info from Gmail and Drive.
Tired of spending hours creating spreadsheets and inputting data by hand? You'll be glad to hear that you can use Gemini's generative capabilities with Google Sheets to automate tasks and improve your overall experience.
How to Access Gemini in Sheets
You can use Gemini directly within Workspace apps like Gmail, Docs, Drive, and Sheets. This integration lets you use Gemini as a personal assistant within Sheets to automate various tasks, like creating tables. It can also teach you how to use Sheets formulas, helping you save time for other essential tasks.
Gemini has a free plan that lets you interact with the chatbot as well as Gemini Workspace Extensions within its interface. But you'll need to upgrade to a premium plan to access this integration within Sheets and other Workspace tools. Thankfully, you can try out this integration free of charge for one month, through the Google One AI Premium plan.
So, what is Google One, and why should you use it? This premium service gives you access to several features, including Gemini Advanced, Gemini in Workspace apps (including Sheets), 2 TB of cloud storage, Google Photos editing features, and more.
Google One AI Premium costs $19.99 monthly, but it offers a free one-month trial period. This is enough time to familiarize yourself with Gemini's capabilities and choose to continue using the premium version or stick with the free version. Go to the Google One AI Premium plan website and follow the instructions to sign up for the free trial to gain Gemini access in Sheets.
5 Ways to Use Gemini to Supercharge Google Sheets 1. Export Gemini Responses to Sheets
If you frequently use Gemini to retrieve information from other sources like Gmail or organize data in a table format, you can use the Export to Sheets option in Gemini. This transfers Gemini responses in a table format to Sheets, which can be a huge time saver. Having this data in Sheets makes it easier to edit or collaborate with others.
Here's how to export Gemini responses to Sheets:
Launch your browser and go to the Gemini website. Make sure to sign in using the same Google account you use for Workspace apps. Type your prompt in the text box. This can be anything from a marketing plan to an analysis of sales data. Note that the Export to Sheets option will only be available for responses in a table format. That said, make sure to prompt Gemini to provide the response in a table, e.g.
Create a meal plan for a 50-year-old man weighing 220 lbs. This meal plan should include a diverse range of healthy foods to provide the necessary nutrients for good health. Organize this information in a table.
Scroll to the end of the table and click the Export to Sheets option. It will take a few seconds to generate the spreadsheet in Sheets. Click Open Sheets in the pop-up window in the bottom left corner of your screen to launch Sheets. You can now edit the data in Sheets. 2. Create Custom Templates With "Help Me Organize"
One of the most annoying issues with creating spreadsheets is the time and effort needed to correctly format your data. To automate this process, you can use Gemini's Help me organize feature to create custom templates based on your prompts. This gives you a good starting point which you can then customize to your liking.
Here's how to use Gemini's Help me organize feature in Sheets:
Go to Google Sheets on your browser and open a blank spreadsheet. Click the Help me organize icon found in the top left corner of the screen (to the right of the Search option). This will open a side panel on the right side of your spreadsheet, where you can enter your prompt. Type your prompt and click the Create button. This could be an inventory list, a budget tracker, or even a workout plan, e.g.
Create a home workout plan to help me build my chest muscles
Gemini will generate a template based on your prompt, with pre-filled columns and rows. Click the Insert button below the spreadsheet to use the template. You can now edit the template to your liking.
As you can see from this example, Gemini in Sheets can be useful when you have an idea of the type of spreadsheet you want to create, but need some help getting started. However, the more details you provide in your prompt, the more tailored the template will be to your specific needs.
3. Generate Formulas in Sheets Using Gemini
Formulas in Google Sheets help you perform calculations in your spreadsheets. But instead of crafting them yourself, you can use Gemini in Sheets to generate custom formulas based on your prompts or the data in your spreadsheets.
Here's how to use Gemini in Sheets to generate formulas:
Create a spreadsheet or use the Help me organize feature to create a template, e.g.
Create an inventory for a fashion store including unit prices
Click the AskGemini icon in the top right corner of your screen (to the left of your profile icon). Prompt Gemini to generate formulas by typing your request in the side panel, e.g.
Create a formula to calculate the total inventory amount of all the products in the table.
Select a cell and click the Insert icon below the formula to add it to your spreadsheet. 4. Use Gemini to Summarize Spreadsheets and Offer Help
If you've ever struggled to understand a complex spreadsheet, Gemini can be your solution. It can help summarize important information in a spreadsheet or show you how to use specific features in Google Sheets.
All you need to do is click the Ask Gemini icon and write your prompt, e.g.
Explain this spreadsheet like I'm a 5-year-old
If you need help with a specific feature in Sheets, you can type your question in the text box, e.g.
How can I remove duplicates in this spreadsheet?
5. Access Information From Gmail and Drive
If you need information from your Gmail or Google Drive account while working on a spreadsheet, you don't need to keep switching between different apps. Gemini in Sheets lets you access information from Gmail and Drive right from the side panel. This can be handy when you need to reference a specific email or document while working on your spreadsheet.
Here's how to use Gemini in Sheets to access Gmail or Drive:
Open a spreadsheet and click the Ask Gemini icon to open the side panel. Type your prompt in the text box. Here are some examples: Give me a summary of all the emails I received this week. List all the tasks in [Insert File Name] in Drive. Summarize the key points in the [Insert File Name] meeting notes in Drive.
Click on Sources below the response to view the relevant emails or documents in Drive.
It's important to note that Gemini, like other AI tools, may not always give accurate responses. You should always fact-check the information it provides, especially when dealing with sensitive or important data.
Gemini in Sheets is a useful tool that can make your spreadsheet experience more efficient. Give it a try and see how it can help you with your next project!
