Google Calendar adds Gemini AI to solve meeting scheduling chaos for Workspace users

Google Calendar just fixed 2 big headaches when scheduling meetings

The enhanced features are currently rolling out to Google Business, Enterprise, AI Pro, and Education subscribers who can benefit from improved scheduling efficiency. Going forward, it'll be easier to book meetings that fit all participants' schedules with Google Calendar. In a recent announcement, Google says Gemini is now smarter about suggesting the most suitable times for a meeting -- if it has access to all the participants' calendars. Furthermore, if several participants decline a meeting you're organizing, it will now be easier to reschedule it. When you open the meeting in Google Calendar again, you'll see the next time block that works best for all participants, and you'll be able to reschedule the meeting for that new time slot with the click of a button. Google is currently rolling out the new Gemini features in Google Calendar. These features are available in Rapid Release domains, while other users may have to wait until February 2nd to access them. The features are available to Google Business and Enterprise customers, as well as add-ons to Google AI Pro and Education subscriptions.

Gemini's new Google Calendar tool might finally help me get through the pain of organizing my meetings

* More Gemini AI features are coming for Google Calendar * Gemini will now look for free times for your calls and meetings * Google Business, Enterprise, and AI Pro for Education users can get it now Trying to find the best time for a meeting could soon be a thing of the past, thanks to a new Gemini feature coming to Google Calendar. Now, when you create a new event in Google Workspace's calendar app, Gemini can offer "suggested times" based around the participant's availabilty. It will offer up a number of suggestions based around everyone's working hours and potential conflicts, and then you can review and pick the best slot for everyone. Gemini in Google Calendar "Users have a new way to get suggested times when creating a meeting in Calendar," a Google Workspace update blog announcing the launch noted. "Gemini in Google Calendar helps you identify the best times to meet for all attendees if you have access to their calendar." If multiple attendees decline an invite to a meeting, the tool also looks to make it easier to reschedule your meeting, offering a banner with a time when everyone is available, letting you quickly update the invite. The feature is rolling out now, but will initially only be available for Google Business, Enterprise, and AI Pro for Education users. The news comes just a few months after Gmail launched a similar 'Help Me Schedule' feature aimed at also helping users find meeting times that work for everyone. The feature will be available as a button within the email toolbar - once you click it, Gemini will automatically suggest available slots based on your Google Calendar, along with the email's context. Within meetings, Gemini can generate answers based on meeting captions and other Google Workspace resources with 'Ask Gemini in Meet' bolstering out the enterprise AI tools Google offers. Follow TechRadar on Google News and add us as a preferred source to get our expert news, reviews, and opinion in your feeds. Make sure to click the Follow button! And of course you can also follow TechRadar on TikTok for news, reviews, unboxings in video form, and get regular updates from us on WhatsApp too.

Gemini in Google Calendar now helps you find the best meeting time for all attendees

Quickly identify meeting times that work for all participants without manually checking schedules. Google introduced a handy Gemini-powered feature in Gmail last year that helps you schedule meetings. Appropriately named Help me schedule, the feature scans your calendar and the email you're replying to, then suggests meeting times that fit your schedule. It lets you offer a few options with a click, and once the recipient picks a time, the event automatically appears in both calendars. It's a small but useful feature that has already saved users from countless back-and-forth emails. Now, Google is bringing a similar scheduling feature to Google Calendar. Recommended Videos According to a recent post on the Workspace Updates blog, Gemini in Google Calendar can now help you quickly identify optimal meeting times when creating an event, as long as you have access to the attendees' calendars. The new "Suggested times" feature scans everyone's calendars and highlights the best time slots based on availability, working hours, and potential conflicts, eliminating the need to manually check schedules. Google has also made rescheduling simpler. The company explains that if multiple attendees decline your invite, you'll see a banner in the event showing a time when everyone is available, letting you update the invite with a single click. Availability and limitations The Suggested times feature is rolling out starting today to Workspace Business Standard and Plus, Enterprise Standard and Plus users, as well as accounts with the Google AI Pro for Education add-on. It will be enabled by default and is expected to reach all eligible users over the next few weeks. A support page about the feature notes that Suggested times won't be available while using the Google Calendar app for Android, iPhone, or iPad, for events longer than 8 hours, if there are too many attendees, or if the date range is in the past.

Google Calendar for Workspace Users Gets an AI Boost

Google recently announced that it's rolling out a major update to Google Calendar, which brings over Gemini AI features for more streamlined meeting coordination for Workspace users. Part of Google's official update post reads: As such, the new feature allows organizers to click a "Suggested times" button when creating an event, prompting Gemini to analyze attendee availability, working hours, and possible conflicts to recommend the most suitable time slots automatically. To further simplify scheduling, a new banner will also appear within existing events if multiple guests decline an invitation, and will give users an option to reschedule the meeting to a time when everyone is free. The update is currently available for Rapid Release domains, and will begin a gradual rollout for Scheduled Release domains on February 2, 2026 for customers with Business Standard, Business Plus, Enterprise, and Education AI Pro subscriptions.