Notion Launches AI-Powered Email Client: Notion Mail

Notion releases an AI-powered email client for Gmail | TechCrunch

Notion released Notion Mail, an AI-powered email client for Gmail that integrates with the rest of Notion's workflow management platform, on Tuesday. Notion Mail connects to Notion users' Gmail accounts and uses AI to help users organize their emails, draft responses, schedule meetings, and search across messages. Any Notion user can sign up, and Notion Mail's AI capabilities are free with monthly usage limits or unlimited through a paid tier. Notion Mail enters an increasingly crowded category of companies looking to improve email inboxes with AI. Superhuman, one of the larger players, has raised $108 million in venture funding for its client that isn't tied to legacy email providers like Gmail or Microsoft Outlook. Fyxer, which connects to Gmail and Outlook, raised $10 million last month. It's also worth noting that many of the features Notion Mail is offering are also available from providers like Gmail, which uses AI to sort emails, craft responses, and suggest meetings. Jason Ginsberg, an engineer who worked on Notion Mail, told TechCrunch that the idea behind Notion Mail wasn't to attach AI to an existing inbox, but rather give users the ability to use AI to build a custom inbox organized and configured how they want. "The way we built Notion Mail is almost down to the building blocks, or the fundamentals of how email works," Ginsberg said. "It's really modular. And what that means is, like, instead of just going to settings and there's just what we've decided, you actually can configure Notion Mail in ways we can't even imagine -- all different permutations, so that it actually works the way you prefer." Notion Mail's infrastructure came from Skiff, an end-to-end encrypted collaboration platform Notion acquired in 2024 for an undisclosed sum. Ginsberg co-founded Skiff, which also included an email product. According to Ginsberg, one of Notion Mail's more notable features is the ability for users to separate their inbox into "views" or folders. The feature uses Notion AI to auto-label emails on a particular topic and move them into a separate topic-specific inbox. Ginsberg imagines users will use the capability to organize emails for a specific purpose, like keeping track of job applications. He said he uses the feature himself to quickly check customer feedback from Notion Mail's beta customers. Notion Mail connects with other Notion products like the platform's calendar app, Notion Calendar, and its internal knowledge base. This unlocks time-saving shortcuts. If someone in an email exchange suggests scheduling a meeting, Notion's AI will check a user's calendar, suggest times they're free, and prompt them to schedule it. Ginsberg said that a lot of the innovation around incorporating AI into email has thus far focused mainly on writing emails. He thinks Notion Mail offers something different because of its emphasis on building a customized inbox. "I think our focus has really been on, how can AI help organize your email for you?" Ginsberg said. "The big change there is it's no longer feeling like a burden where you are going through the same never-ending list, one-size-fits-all inbox and manually triaging emails. Our focus is not to have you work faster in the old way of things. It's really a new way and a new approach." Ginsberg said that in the future, Notion hopes to be able to offer more product integrations and additional ways to access Notion Mail, like an iOS app. The Notion team also wants to be able to offer multiple inboxes in one view down the line.

Notion Mail wants to replace Gmail, and it might actually pull it off

Notion initially began as an all-in-one workspace focused primarily on note-taking and task organization, competing with the likes of Obsidian and Evernote. A lot has changed since then, starting with the release of Notion Calendar, which was essentially the company's version of Google Calendar and Outlook. Now, as announced in a post on Notion's blog, the company is expanding further by adding Notion Mail to its portfolio, marking the latest step in its effort to compete with Microsoft Office and Google Workspace. Related 10 Notion hacks I wish I knew earlier Tips to transform the way you use Notion Posts 1 Notion Mail has AI features that are actually useful Notion describes its email app as a "new inbox that is designed to think like you." This new email app is meant to be a more personalized and modern way to communicate, and has essentially been created to combat the fact that "email has largely been frozen in time," even as other work tools have evolved. I took Notion Mail for a run, and after being a loyal Gmail user, it's safe to say I'm impressed. What's always bothered me about Gmail (and most email apps) is how cluttered their interface can be. Replying to emails is stressful enough. So, the last thing I want is to feel overwhelmed just at the sight of my inbox. While other apps help you tackle that by sorting your email into categories like Primary, Promotions, Social, and Updates, the issue is that your customization options essentially end there. With Notion Mail, you can create separate sections (which Notion calls "views") that filter and sort your emails. You can create one by tapping + New view in the Views section, and then either Describe your view, Configure manually, or Use template. With Describe your view, you just need to enter a brief description of how you'd like to filter your emails, and the mail app will use Notion AI to sort your inbox based on that criteria. It'll also give you a few suggestions. For instance, I got Job application updates and AI-related news and articles under Keep in Inbox, and Spammy emails from people I don't know and Receipts and purchase confirmations under Split from inbox. I can already imagine how this feature will come in handy when trying to sort out my work inbox! Of course, since this feature uses AI, I don't expect it to be perfect, but it's certainly exciting. Notion Mail's features go beyond just sorting. If you spend hours re-writing the same emails over and over, Notion Mail can help with that too. Tired of writing the same email asking a colleague if they're available for a quick coffee chat? You can save it as an email template and avoid having to write it again and again! As expected, Notion Mail also integrates closely with its calendar app, allowing you to share your upcoming availability and letting others quickly book time with you. You can also use Notion AI to refine your emails. If you're familiar with Notion, the / command is something you likely use every few minutes. With Notion Mail, you can use the same / command to bring up headings, callouts, and all the other content blocks you're familiar with, right inside your emails. To use it, all you need to do is head to Notion Mail's website, hit Get started for free, and connect your Gmail account. At the time of writing, it's available on the web, as a native macOS application, and is also coming to iOS very soon! I'm sure this is just the beginning, and Notion Mail is only going to get better. Regardless, it's exciting, and I can't wait to see how it progresses.

Notion Mail is a powerful but lightweight email client for busy people

A few years ago, I gave up on my Gmail inbox. I used to be meticulous. I would assign labels to every new email that came in, starring those that I wanted to find later easily. But between a job in journalism and way too much spam, the volume of new messages became unmanageable. And as of this article, I have more than 21,000 unread emails. After trying Notion's new email client, I might have a chance to reclaim my inbox. With Notion Mail, Notion isn't trying to reinvent email. "I feel like every email client has their own system, and many have a religious onboarding experience," Notion Mail Lead Andrew Milich tells me over video chat. "You know, it's either keyboard shortcuts, a screening feature, a chatbox or something else. We tried to do something more lightweight." Milich knows a thing or two about rigid email apps. Before joining Notion, he was the co-founder of , a startup that offered, among other things, end-to-end encrypted email. Notion acquired Skiff at the . Since then, the Skiff team has been working on Notion Mail. For those keeping track, Notion Calendar was similarly born out of the company's . "We want Notion Mail to stand alone as an email product you would love and want to use independent of Notion, but also one that every existing Notion user will find familiar and enjoyable," Milich says. To that point, current Notion users will find much that's familiar. For instance, in the compose window there's support for slash commands, code blocks and Markdown shortcuts. However, it's the new features Milich and his team created for Notion Mail that are what make the app interesting. It starts with two related tools: AI labels and views. The first time you open Notion Mail, the software will analyze your inbox and suggest personalized labels for broad categories of messages, and create corresponding folders where those emails will be automatically sorted. You can filter, group and sort emails independently within each view for added flexibility. If you ever want to create additional AI labels, a button at the top of the interface to do so quickly. Additionally, any labels you create through Notion Mail will be preserved in Gmail, and your data won't be used to train future AI models. "We try to sync as much data as possible, so that means all these labels, even the ones that are applied by AI as the emails are received, get synchronized to Gmail too," Milich says, adding, "we've deliberately moved drafts and sent lower and tried to focus users on the labeling, views and templates." The final pillar of Notion Mail revolves around scheduling. Provided you've granted Notion Calendar access to your Google Calendar, you can insert booking links directly within the compose window by typing "/schedule". For the recipient, a single click will get them on your calendar. Outside of those big features, Notion Mail offers the usual time savers you'll find in its competitors, including suggested replies, keyboard shortcuts and a built-in AI editor for drafting and editing messages. There's also a snippet library you can use to save yourself from writing the same section of text over and over again in different emails. In the short time I've had with Notion Mail, I've noticed it's incredibly flexible. According to Milich, the app isn't designed to push users toward a goal like inbox zero that isn't obtainable (or really useful) in a modern context. Instead, he says his hope is that Notion Mail limits how much the act of managing your inbox drains your time, energy and attention, and so far I can say it has done exactly that. If you want to try Notion Mail for yourself, Notion is making the client available to everyone, including free users, at no additional cost. You will only need to pay for the app if you frequently use some of its AI features. At launch, it works with Gmail. Milich says support for Outlook and iCloud is on the roadmap, but didn't share a specific date.

Notion Mail Uses AI to Wrangle Your Messy Inbox, and It Rules

The app is for fans of the Notion note-taking suite, but I'm already feeling a little more organized after churning through my inbox. Notion, the makers behind the super-personalized, all-you-can-DIY note-taking suite, is launching another option for managing your inbox. It's called Notion Mail, and while it's been in a sort-of beta for months, it's officially available today for the Mac and web browser, and so far, so very good. Notion Mail was announced last fall with the beta. We had an inkling it was coming after Notion acquired another email app called Skiff in February 2024, which had privacy and security at the forefront. (Notion Mail says it's SOC2 certified and HIPAA compliant.) This is also how Notion's second app, Notion Calendar, came to be, (after the acquisition of the calendar app Cron in early 2024). Notion Mail seems more focused on touting its ability to untangle the mess that is email. From the get-go, the app bills itself as "the inbox that organizes itself," which sounds promising to someone like me who desperately seeks help via a third-party entity. Notion Mail uses AI tricks to help you get started toward the path of inbox liberation. Its marquee feature lets you describe what you're attempting to organize rather than asking you to set up a formulaic rule. My inbox is still a damn mess, but I've already been able to organize like Substack newsletters and updates from my kid's school district into individual bookmarks using Notion Mail's AI-based auto labeler. All I had to do was describe the content I was looking to have grouped, though I had to be specific if I wanted more than one email address or source to be included in the label. For instance, when I set out to make the label for my child's school, I used "school notifications and emails from Class Dojo and my child's teacher, [teacher's name]". When I just used "school notifications," it fetched me only the emails that specifically mentioned the elementary school. Notion Mail is free to use, but it's limited to Gmail right now. There's also only an app for the Mac, with the company promising Notion Mail will have an iOS app coming soon and an Android one later this year. You can use the app to manage multiple emails, but only if they're Google accounts. Andrew Milich, one of the founders of Skiff and now at Notion Mail, couldn't offer a date to The Verge for Outlook and other account support. Other special features of Notion Mail include custom views, a built-in meeting scheduler, and the tried-and-true Notion writing environment. I'm barely two hours into using this email suite and still figuring out how to add sources after making labels. But if I can get a clearer view of what's happening in my Gmail, it may make Notion Mail another app I integrate into my workflow.

Notion Mail is a new AI-powered email client, complete with Mac app - 9to5Mac

Notion Mail just launched, a brand new productivity tool from the Notion team that aims to upgrade your email with AI and provide a clean, clutter-free interface. Gone are the days of Notion just being a notes app. Notion Calendar launched a while back, and now Notion Mail arrives as a third productivity app. Here's Notion's pitch: "the inbox that organizes itself, drafts emails, and schedules meetings any way you'd like." Unsurprisingly, AI is a big part of the Notion Mail experience. For example, David Pierce at The Verge writes: One of Notion Mail's most powerful features is its AI-powered organization...When you open an email...a button appears at the top of the thread prompting you to "auto label similar." If you click it, Notion's AI will crawl through your inbox looking for other messages like it -- not just matching sender or subject line, but by actually determining what's in the email and what you might care about. You can also create a label with a chatbot-style prompt. Either way, the app presents you with some guesses, and you pick which ones should and shouldn't be labeled together with your current thread. From then on, any new email that fits the category gets labeled automatically. This sounds like a powerful feature, and the type of AI benefit that I'd love for Apple Intelligence to provide in future Apple Mail updates. Notion Mail is brand new, and can currently only be used on the web or with its Mac app. Notion says an iOS app is "Coming soon." Currently only Gmail is supported by Notion, but expect to see that change in time. Are you interested in using Notion's new email client? Let us know in the comments.

I just tested Notion Mail to see if it can shake up my inbox -- here's how it went

Notion Mail is aiming to update email, but how successful is it? If you've spent any time around productivity enthusiasts in recent years, you've likely heard the name "Notion" come up a fair few times. Designed by Notion Labs and launched in 2016, Notion initially looks like a note-taking app, but with a little more effort, it can become just about anything its more than 100 million users need it to be. As a user of Notion for the last couple of years, and having been impressed by the company's second app, Notion Calendar, last year, I'd been curious to see what Notion Labs could do for email. Having had the opportunity to test it for myself, there's a lot to like about the app already -- here's how it's going so far. At its most basic, Notion Mail is a Gmail wrapper with a web-based interface that's currently only available for Google's email services (more on that anon). It has two main selling points: customizable views, and integration with other aspects of Notion as a whole (and its calendar). Those views aren't just switching your Gmail between "Cozy" and "Compact," though. As with Notion databases, these views can drastically shift data to more easy-to-parse formats. As an example, the default "Inbox" view shows your email in date order, with senders, times and formats. So far, so... uh... email. Switch to the "Travel" view, however, and you'll only see items from things like Booking.com, Airbnb and more. It's not quite the same as a filter because you're not actively changing any properties on your emails, and these views are easily added to via a dedicated Templates section. Just as Notion itself can be your notebook, life planner, Pomodoro timer or just about anything else, Notion Mail can wear multiple hats. Having recently taken a couple of trips abroad, having everything at my fingertips like a constantly-ticking travel itinerary was ideal, and I'm also making liberal use of the "Updates" option that I snagged from the template gallery to keep on top of Google Doc edits. So that's the "Views," but what about that nebulous "Notion Integration"? In all honesty, if you're not already using Notion, it won't mean a great deal to you. If you are, however, then this manifests in a few ways. The most basic is using a quick backslash to quickly format your emails with headers, bulleted lists and more. It ties into one of Notion Mail's less-publicized strong suits, which is making the app very navigable via keyboard-only commands, and also makes it easy to write genuinely great-looking emails. Users can customize snippets to drop things like Zoom links they use regularly, or use a window within the email composer to suggest availability for a meeting (it ties into Notion Calendar, naturally). You can also reference pages within your Notion workspace, letting you easily share important data without needing to lean on third-party services. It's a really neat feature, letting you share the latest invoicing system or meeting notes with a colleague. And, since we're in 2025, AI has to be here. You can use Notion's AI to automatically label your incoming mail to specific categories, or you can use it to write and rewrite your emails and it does a pretty good job. I'd like to see a little more power given to Notion Mail via automation in the future, like being able to trigger a to-do list item to "email Darragh" on Monday when I email Darragh on Monday, but that's likely to come soon enough. With the caveat that Notion Mail has only just come out, it's off to a good start, but there are shortcomings. The commitment to Google Workspace means it'll be less than useful for Outlook users (or anyone outside of Google). Still, the same could be said of Notion Calendar, but that can now work with iCloud accounts, so it's possible. Moving to Google, however, wasn't to everyone's liking. Notion Mail was originally known as Skiff, until Notion purchased the company and did away with its privacy-first features. There's no end-to-end encryption now, for example, so all security comes from Gmail's own infrastructure. It's also a little buggy for the time being, with email attachments not showing on more than one occasion, but the biggest hurdle right now is availability. While the web interface is great and the Mac app is much snappier than it was even a few days ago, Notion Mail doesn't have a dedicated Windows app yet -- nor does it have a mobile app. That means you'll still rely on something else for your email on iOS or Android. It's also worth noting that Notion Mail (at least as it stands) is free, but Notion AI is a paid feature at present. As soon as we hear more about the pricing, we'll be sure to update this page. In summary, CEO of Notion Labs Ivan Zhao told the audience at Make With Notion 2024 that the company was looking to shake up email, noting it hadn't changed in more than 20 years. Notion Mail may not have achieved that just yet, but it is off to a promising start.

Notion launches AI-powered email app to give busy users a productivity boost

Snippets for templates and easier email scheduling also feature Popular productivity app Notion has come out with its own, AI-powered email service, and the company is making bold promises to change how we think about emails. Despite emails being a staple in the workplace since the 1970s, Notion says the platforms have not keept up with other technological advancements, giving it a cluttered and inefficient feel. "Notion Mail is designed to make email management simpler - a well-oiled machine that hums in the background of your day to day," the company said in a blog post. At the core of Notion Mail is artificial intelligence, which promises to automate tedious tasks like sorting, labelling and filtering. Users can tell Notion AI what's important (such as hiring emails for recruiters) and it will prioritize them accordingly. On the front end, Notion Mail benefits from custom views for increased focus. Andrew Milich and Jason Ginsberg from the Notion Mail team noted that a users's priorities might look different this month to next month, therefore it was imperative that the interface could change with time. Inbox categories like promotions, customer support and travel separate emails into distinct categories. Acknowledging that emails can be repetitive and time-consuming, Notion has also added snippets to the app so that users can call on saved templates, with Notion AI stepping in to help users write intros, responses and more. To tackle "scheduling ping-pong," the app also integrates with Notion Calendar for senders to share their availabilities for quicker and more efficient scheduling. "We built Notion Mail because we believe your relationship with email should empower your work, not impede it," the Notion Mail workers concluded. Notion Mail is available for free and forms part of the free tier that also includes Notion Calendar, the Notion workspace and third-party integrations with the like of Slack and GitHub. The app works with Gmail, but it's unclear if further email services will be added at a later date. macOS and Windows apps are already available to download, and there's a web app for those who prefer to access Notion Mail via their chosen browser, however iOS and Android apps are still in the works for now.

Notion Mail Takes You Back to When Gmail Was Good

Notion Mail is finally out in the wild, for anyone who has a Gmail account. And it's quintessential Notion. If you've used the standard Notion app, you really can't confuse it for anything else. Notion Mail is a minimalist and text-based take on the Mail app that isn't trying to do anything revolutionary. There are no AI summaries, and no complicated split views like in Superhuman. It's just your email, sorted in a way that you like. What does it mean, though, to apply the Notion philosophy to email, and is it good enough for you to make the switch? That is, if you even can. Currently, Notion Mail only works on the Web and on Mac, and it only supports Gmail accounts (leaving out Outlook and enterprise emails). Notion Mail's iOS app is on the way, and the Android app will launch in 2025 as well. But there's no app for Windows on the roadmap. Notion Mail is the latest product from Notion Labs, which is known for its extremely customizable note taking app. Every note in Notion starts with a blank page, but can be customized with blocks, tables, images and more. Some people even turn it into a database, as Notion makes it easy to link one page to another. Notion is free to use for individual users, but charges $10 per month per user for businesses. Plus there's the $10 per month cost for Notion AI, which I'll come back to below. Essentially, Notion Mail aims to take the same minimalist approach of the note-taking app, and apply it to email. Let's start with how Notion Mail looks and works. It has the same unassuming black and white design that Notion is known for. The buttons are gray, and there are none of the pastel colors or rainbow gradients usually found in AI apps these days. In other words, it feels like Gmail did 15 years ago, but modernized. There's a sidebar that shows all your views, and then a list of email. And that's that, as far as design goes. But because this is Notion, there is also a highly useful command palette (Command+K), so you can compose emails or take actions without leaving your keyboard. There's support for keyboard shortcuts, too, and native Markdown support, which makes formatting long emails a breeze (and is something that's missing from Gmail and every other major email app). Notion AI is also integrated into the compose box, so you can highlight text and improve your writing, or write an email with a prompt. For integrations, you can set up reminders to remind you to reply to an email, in case you miss it. You can also integrate Notion Calendar to easily display your availability. Notion isn't rocking the boat with its mail app, but its selling point is the Auto Label feature, which is coupled with the sidebar's Views feature. Let's talk about the Views first. When you first click on Views, you'll be prompted to create feeds for email categories like Promotions, Calendar invites, Updates, and more. You might even be prompted to create custom Views based on your inbox. For instance, the app suggested that I make a view for all my GitHub emails, which is slightly confusing because I'm nowhere near a developer. But you can go in and create a new View at any time. Notion has some templates ready to go from the start, but the easiest way to go about it is to use a prompt and the AI Auto Label feature. Click the Auto Label button in the top toolbar any time to create a new Label. Here, you'll see a simple text box. Enter any prompt here to create an auto label. For example, you can enter "Emails from Reddit" or "Emails from Grace" to get started. It can help to get a bit granular: The more detailed or specific that you can make it, the better off you'll be. After you enter the prompt, you'll see a toggle switch asking if you want to separate out these emails from the Inbox or not. Notion will also prompt you to "auto label similar" emails as you go about your business. Don't worry: Notion will ask you to approve any labels before applying them. If it's gotten something wrong, you can remove that email, or add in an email that the system overlooked. After a couple of days of using AI Auto Labels, my experience has been mixed. The first thing to note is that Auto Labels don't go as far back as I would like. So you can't use it to sort out all your invoices from Amazon in the past year in one View. For that, you'd still need to use Gmail search, or another AI like Shortwave. Though, you can create a View for all incoming Amazon emails and invoices, so your future emails will at least be all set. While Notion Mail is free, you also only get limited access to Notion AI features in the free plan, including the Auto Labels feature. Notion doesn't make it clear what the specific limits are for individuals, but I ran into them pretty quickly after doing my casual testing, where I created 5-6 Auto Labels and tested out Notion AI's writing capabilities. Business limitations are a bit clearer, as Notion says free AI tokens are limited to 500 responses for a workspace. And the more people you add in a workspace, the more Notion raises the free responses limits. As for me, my Notion AI trial ended after just 10 or so responses. And once that happens, you'll have to either wait for the next month to get more free AI credits, or pay up the $10/month for unlimited usage. When you run out of free Notion AI credits, the Auto Labels feature will stop working, and the button with have a Red icon on it, too. The same goes for AI writing features. Notion Mail can serve as a nice alternative to Gmail users who are frustrated with growing bloat, or having to dodge Gemini sidebars. For these users, the minimalist, test-heavy, keyboard-first, and Markdown supported take on Gmail should serve as a faster and simpler alternative. But when it comes to AI, it's still a developing story. AI writing tools are now pretty standard in almost every email app, so whether Notion will appeal to you depends on how much you like to label your email, and how interested you are in some AI help with that. For something more complex, try Shortwave, which offers free and paid plans and offers some more robust AI inbox integration. It's less minimal, but also far more powerful.

Notion Mail: Centralizing Your Communication and Workflow

Notion Mail represents a forward-thinking approach to email management, designed to enhance productivity and streamline communication. By integrating seamlessly with Gmail and the broader Notion ecosystem, it offers a highly customizable, AI-powered solution for organizing your inbox. Although currently limited to Gmail accounts and desktop platforms, Notion Mail introduces a suite of features aimed at redefining how users manage emails and tasks in a unified workspace. The video below from Better Creating gives us more details. Notion Mail is built around tools that simplify email management and adapt to individual workflows. Its core features include: These features collectively aim to reduce the time spent on email management while increasing overall productivity. Artificial intelligence is at the heart of Notion Mail, allowing users to manage their inboxes more efficiently. The AI-driven tools include: These AI capabilities not only save time but also help users focus on high-priority tasks by automating repetitive actions and providing intelligent insights. Notion Mail extends its functionality by integrating seamlessly with other Notion tools, creating a centralized workspace for communication and task management. Key integrations include: By combining email management with Notion's broader ecosystem, users can streamline their workflows and maintain a cohesive approach to communication and productivity. Notion Mail prioritizes user privacy and accessibility, adhering to global standards while offering features that enhance usability. Key aspects include: These features demonstrate a commitment to providing a secure, reliable, and user-friendly experience for all. While Notion Mail offers a compelling set of features, it is not without its limitations. These include: Despite these initial constraints, Notion Mail's development roadmap outlines several promising updates: These planned enhancements indicate a clear commitment to addressing user needs and expanding the platform's capabilities over time. Notion Mail introduces a fresh perspective on email management by combining simplicity, customization, and AI-driven tools. While its current limitations may restrict its appeal to some users, the platform's planned updates and integrations suggest a bright future. For professionals and Notion users seeking a more streamlined approach to managing communication and tasks, Notion Mail has the potential to become an essential tool for centralizing workflows and enhancing productivity. Here are more detailed guides and articles that you may find helpful on Notion Mail.